Buddy Shift Checklist | Allara Support Services

buddy shift checklist

Buddy Shift Checklist

Site Name

Buddy Shift Date

New Employee's Name

First Name

Last Name

Employee Conducting Training

First Name

Last Name

Both Site Manager (or their delegate) and new staff member to tick off each item as it is completed during the buddy shift.

All tasks should be completed within the buddy shift/s that have been agreed to on commencement of employment.

Staff Information & Procedures

	New Employee	Trainer	N/A
Staff shift duties and expectations
Site specific protocols and procedures E.g., Cleaning, bin night etc.
Injury notification forms
Training documents
Site contact & HQ contacts provided
Overview of Key Partner - MyLife Housing (SDA Provider) and their team - Karen (CEO), Damien (Owner), Kim, Rhiannon & Tori
Review dress code policy for appropriate work attire & footwear
Review smoking / vaping policy while on shift
Briefing of Key Worker responsibilities and expectations
Confirmed access to relevant WhatsApp groups and explain what they are used for. Also explain what they are NOT used for
Procedure for sharps disposal & medical waste management
Information and expectations surrounding Team Meetings (When they are held, how often etc.)

Comments on Staff Information & Procedures

Mandatory Training

	New Employee	Trainer	N/A
Explain assigned training on Employment Hero is MANDATORY and how to access it
Ensure necessary training has been arranged with the Registered Nurse for High Intensity Supports
Record and submit a video to have competency assessed for 'Medication Administration'
Watch relevant staff training videos on the link below

Comments on Mandatory Training

CLICK TO VIEW YOUTUBE TRAINING VIDEOS

Company Systems & Policies

	New Employee	Trainer	N/A
Confirm set up of Allara email address on phone
Set up access to SharePoint public folder
Show the location of Company Policies & review as required on SharePoint and Employment Hero
Show the location of templates & forms plus how to use them
Show the location of Site Specific Information (I.e. Team Meeting Minutes)
Show the location of participant documents including the file naming protocol

Comments on Company Systems & Policies

EMERGENCY / AFTER HOURS ON CALL PROCEDURE:

Allara Support Services has a 24 hour on call support number, managing after hours enquiries, incident management, emergencies, sick leave and other enquiries that cannot wait for general working hours.

DO NOT CALL THIS NUMBER IF IT IS NOT TIME CRITICAL.

Emergency / After Hours On Call Procedure

	New Employee	Trainer	N/A
Procedure explained (as above)
Site Manager Number provided
After hours number provided 1300 404 310
Site number provided
New employee's number saved to site phone
Send staff name / number to on call phone

Comments on Emergency / After Hours On Call Procedure

Site Orientation

	New Employee	Trainer	N/A
Shown location of house office
Shown location of safe
Shown rooms / exits
Shown facilities & amenities
Briefing of nurse call system & how it works
Given a tour of the premises indicating client rooms
Location of clothesline, bins, storage cages and other useful site information
Briefing on staff and client parking
Provision of building access codes
Location of keys / fobs
How to use key register for signing keys in / out
How to use contractor register to sign 3rd parties in / out
Explain the house petty cash procedure including ledgers and documentation
Explain client finance / cash handling procedure including ledgers and documentation
Shown the daily routines and staff duties including cleaning schedule
Shown the location of the House Diary - Stress the importance of back reading this diary at the start of every shift for new information
Shown the site computer and stress the importance of checking site email during each shift
Shown First Aid Kit location and register

Comments on Site Orientation

Use of Company Owned Motor Vehicles

	New Employee	Trainer	N/A
Explain the expectation around the use of company owned vehicles for participant transport
Read contents of Vehicle Handbook and conduct vehicle briefing showing contents of vehicle bag & safety features
Read and acknowledge the Motor Vehicle Policy

Comments on Use of Company Owned Motor Vehicles

PEEPS & Emergency Training

Comments on PEEPS & Emergency Training

Client Participant Folders

	New Employee	Trainer	N/A
Behaviour Support Plan
Medication Chart & Information
Review relevant High Intensity Support Care Plans (E.g. Catheter care, bowel care)
Review other relevant Care Plans (E.g. Manual Handling, PRN Administration)
Participant Routines
Risk Profile

Comments on Client Participant Folders

CareMaster Training

	New Employee	Trainer	N/A
Download & demonstrate CareMaster App
Demonstrate how to clock on / off for a shift via the CareMaster App
Demonstrate how to use CareMaster on a desktop plus set up authenticator app
Explain all areas of the participant profile
Review critical information / Alerts - Stress the importance of checking this at the start of EVERY shift for new changes
Show location of contact information & stakeholders
Demonstrate how to view documents & plans
Show how to complete a concern log in CareMaster
Review participant goals and demonstrate how to link shift notes to goals
Watch video below and demonstrate how to add notes and upload documents into the participant profile

Comments on CareMaster Training

MUST WATCH: Amending Participant Profile in CareMaster

Participant Medication Administration

	New Employee	Trainer	N/A
Explain medication Websterpak and medication procedures for each client
Location of Medication Information for each participant including CMI’s
Medication Purpose Form explained
Stress the importance of checking CareMaster for medication changes at the start of each shift

Comments on Participant Medication Administration

New Employee Signature

Employee Conducting Training Signature

Send to your SIL Manager